Global Procurement Analyst

We are an AI company operating at the cutting edge of the industry, growing quickly in a fast-moving environment. As we scale and prepare for a future IPO, we are building our Procurement function from the ground up. This is our first Procurement Analyst role in the company, so you will help define how we buy, not just execute it. Your passion for Procurement will help build and run our source-to-pay processes with strong internal controls, clear segregation of duties between procurement and payment, and audit-ready documentation. This is a global role: you will support stakeholders and suppliers across regions and work closely with the rest of the Procure to Pay (P2P) and Finance teams.

Key Responsibilities

Procurement operations

Controls and audit readiness

Vendor management

Analysis and reporting

Process improvement

• Manage the end-to-end purchasing operations across all spend categories (software, cloud, professional services, hardware, facilities, and more), from requisition intake and PO issuance in Zip / Coupa.
• Review purchase requests for completeness, budget and policy compliance before approval.
• Issue and track purchase orders, and follow up with suppliers on delivery, pricing, and service levels.
• Support RFQ/RFP processes: gather requirements, solicit/compare bids, and document selection rationale. Support negotiations and renewals in partnership with Legal and business owners.
• Support requesters across time zones and regions, handling multi-currency and cross-border purchasing needs.
• Help design and implement procurement policies, approval matrices (delegation of authority), and procedures aligned with IPO and audit requirements.
• Enforce segregation of duties between procurement (requisition, sourcing, PO creation, vendor selection) and payment (invoice processing, payment execution), in coordination with Accounts Payable and Finance.
• Maintain complete, organized documentation for every purchase (quotes, approvals, contracts, POs) so it is available for internal and external audits.
• Monitor and report on policy exceptions, such as off-contract spend, retroactive POs, and split purchases, and escalate as needed.
• Support internal and external audit requests and help remediate findings.
• Maintain accurate vendor master data and a centralized vendor and contract repository.
• Run supplier onboarding, including due diligence, documentation, tax compliance validation, and conflict-of-interest checks for domestic and international suppliers.
• Track supplier performance and support periodic vendor reviews using AI and other tools.
• Use AI to analyze spend data across categories and regions to identify savings opportunities, consolidation potential, and compliance gaps.
• Build regular reports and KPIs, such as spend under management, PO compliance, cycle times, and savings.
• Support budget tracking with Finance and flag potential overruns.
• Contribute to the implementation and optimization of procurement tools and workflows, particularly Coupa and Zip.
• Document processes and create guidance and training for internal requesters.
• Propose and drive improvements that balance speed with control in a high-growth environment.

Experience and knowledge

Core competencies (non-negotiable)

• 3+ years of experience in Procurement, Purchasing, or a related P2P function.
• Hands-on experience with Coupa and Zip or other modern procurement and AP tools.
• Familiarity with corporate procurement policies, guidelines, and internal controls.
• Understanding of P2P cycle and basic concepts of segregation of duties and approval workflows.
• Professional fluency in English (written and spoken), as you will primarily support global teams and suppliers.

What Success Looks Like (first 6 to 12 months)

PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

• Experience in a high-growth, technology, or SaaS/AI company.
• Exposure to SOX, IPO readiness, or audit-ready environments.
• Familiarity with international supplier onboarding and tax documentation (e.g., W-8/W-9, VAT), and knowledge of EU, Mexican (CFDI, SAT compliance) as well as other government’s requirements.
• Bachelor’s degree in Business, Supply Chain, Finance, Industrial Engineering, or a related field.

At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta, Ernst & Young, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision.

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